How to export Microsoft 365 mailbox to PST using PowerShell
The following is a comparison between restoring items to an Exchange Online mailbox using Windows PowerShell and RecoveryManager Plus.
Windows PowerShell
Steps to restore mailbox items to an Exchange mailbox using PowerShell:
- Change the execution policy in your PowerShell to Remote Signed.
- Provide the credentials of a user who has the Mailbox Import Export role.
- Create a new PowerShell session.
- Initiate a new import request and provide the mailbox where the data is to be restored and the location where the PST file is stored.
- Terminate the PowerShell session once the restore operation is complete.
Sample script:
Set-ExecutionPolicy RemoteSigned
$UserCredential = Get-Credential
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection
Import-PSSession $Session -DisableNameChecking
New-MailboxImportRequest -Mailbox "john@example.com" -FilePath \\SERVER01\PSTFiles\Recovered.pst -TargetRootFolder
Remove-PSSession $Session
$UserCredential = Get-Credential
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection
Import-PSSession $Session -DisableNameChecking
New-MailboxImportRequest -Mailbox "john@example.com" -FilePath \\SERVER01\PSTFiles\Recovered.pst -TargetRootFolder
Remove-PSSession $Session
RecoveryManager Plus
Steps to to restore mailbox items to an Exchange mailbox using RecoveryManager Plus:
- Navigate to Exchange tab > Restore.
- Select the backup of the mailbox that contains the data to be restored and click Review and Restore.
- Select the items you want to restore to the mailbox.
- Select the mailbox to which the data is to be restored and click Restore.
Screenshot
Limitation in using Windows PowerShell to restore data to Exchange Online mailboxes:
- PowerShell doesn't provide granular restorations of mailbox content. RecoveryManager Plus allows you to restore entire Exchange Online mailbox data or just a few items based on your need.
Overcome the limitations of PowerShell by using
RecoveryManager Plus to restore deleted objects.
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