Public folders reports

Public folders are open and available to anyone in the organization. It is a good idea to analyze the content in the public folder based on subject, body, and attachment, as well as monitor public folder traffic. Navigate to the Reports tab → Exchange Server → Public Folders to get the this information.

Preconfigured Public Folders reports

The reports available under this category are classified into four major subcategories:

• General Reports
• Content Reports
• Permission Reports
• Traffic Reports

General Reports

• Public Folder List: Lists all the public folders and their details.
• Email-Enabled Public Folders: Lists all the email-enabled public folders.
• Public Folder Replicas: Shows all the public folder replicas for a specified date.
• Public Folder Size: Shows the size of all public folders.

Content Reports

• Messages by Subject Keyword: Lists all public folder messages filtered by subject keywords.
• Messages by Body Keyword: Lists all public folder messages filtered by body keywords.
• Attachments by File Name Keyword: Lists all public folder messages filtered by attachment filename keywords.
• Attachments by File Extension Keyword: Lists all public folder messages filtered by attachment filename extension keywords.
• Attachments by File Size: Lists all public folder messages filtered by file size.

Permission Reports

• Public Folder Administrative Permissions: Lists the users and groups that have administrative permissions over public folders, including their access rights.
• Public Folder Client Permissions: Lists the users that have client permissions over public folders, including their access rights.

Traffic Reports

• Public Folder Traffic – Message Count: Shows the top public folders by number of emails received and the total size of all emails.
• Public Folder Users Report: Shows the top users of public folders based on the number of emails sent and received.
• Public Folder Traffic - Subject: Shows the public folder traffic during the specified period, along with the email subjects.