Multi-Factor Authentication

To strengthen user logon security, SharePoint Manager Plus supports multi-factor authentication. Once enabled, SharePoint Manager Plus will require users to authenticate using one of the authentication mechanisms mentioned below.

• Email Verification
• SMS Verification
• Google Authenticator
• RSA SecurID
• Duo Security
• RADIUS Authentication
• Backup Verification Codes

Setting up Multi-factor authentication

• Log in to SharePoint Manager Plus as an administrator.
• Navigate to Admin → User Delegation → Logon Settings.
• Click the Setup MFA tab.
• Toggle the Multi-factor Authentication switch to the ON position.
• Select the authentication methods of your choice from the list provided.
  Note:

  • If multiple authentication options are enabled, then the user will be asked to choose one at the time of logging in.
  • Make sure you configure the authentication option you’ve chosen by entering all the required details.
• Click Save Settings.

Email Verification

When this option is selected, SharePoint Manager Plus sends a verification code via email to the user’s email address. The user has to enter the verification code to login successfully.

Configuration steps:

1. Configure mail server settings if not done already.
2. Enter a Subject for the email.
3. Enter the Message in the box provided.
4. Once you are done, click Save Settings.

Once enabled, users will be asked to enroll for multi-factor authentication by entering their email address during login.

SMS Verification

When this option is selected, SharePoint Manager Plus sends a verification code via SMS to the user’s mobile number. The user has to enter the verification code to login successfully.

Configuration steps:

1. Configure SMS server settings if not done already.
2. Enter the Message in the box provided.
3. Once you are done, click Save Settings.

Once enabled, users will be asked to enroll for multi-factor authentication by entering their mobile number during login.

Google Authenticator

Google Authenticator adds an extra layer of protection to verify users' identity when they attempt to log into the product. Users will be required to enter a six-digit security code generated by the Google Authenticator app to verify their identity.

Configuration steps:

1. Click Enable Google Authenticator.
2. Click Save Settings.

Once enabled, users can enroll themselves for multi-factor authentication using the Google Authenticator app when they log into the application.

RSA SecurID

RSA SecurID is a mechanism developed for performing multi-factor authentication for a user to a network resource. Users can use the security codes generated by the RSA SecurID mobile app, hardware tokens, or tokens received via mail or SMS to log in to SharePoint Manager Plus.

Configuration steps:

1. Log in to your RSA admin console (e.g., https://RSA machinename.domain DNS name/sc).
2. Go to Applications. Under Authentication Agents, Click Add New.
3. Add SharePoint Manager Plus Server as an authentication agent and click Save.
4. Go to Access. Under Authentication Agents, click Generate Configuration File.
5. Download AM_Config.zip (Authentication Manager config).
6. Extract sdconf.rec from the ZIP file.
7. In SharePoint Manager Plus, under RSA SecurID configuration, click Browse and select the sdconf.rec file.
8. Ensure that the required authapi.jar file, and its Log4j JAR files are present under the <product_installation_directory>/lib folder. If not, obtain the latest authapi.jar file and its latest Log4j JAR files from RSA SecurID and add these files in the <product_installation_directory>/lib folder.
9. Click Save Settings.

Duo Security

Duo Security is a two-step verification service that provides additional security while accessing applications. Users can use the six digit security codes generated by the Duo mobile app or push notification to log into SharePoint Manager Plus.

Configuration steps:

1. Log in to your Duo Security account (e.g., https://admin-325d33c0.duosecurity.com) or Sign up for a new one and login.
2. Go to Applications. Click Protect an Application.
3. Search for Web SDK. Click Protect this Application.
4. Copy the Integration key, Secret key, and API hostname to SharePoint Manager Plus.
5. Click Save Settings.

Please make sure you select the exact username pattern you use in Duo Security.

If you are using older versions of Internet Explorer, then add the API hostname (e.g., https://api-325d33c0.duosecurity.com) and admin console (e.g., https://admin-325d33c0.duosecurity.com) as a trusted or intranet site.

RADIUS Authentication

Remote Authentication Dial-In User Service (RADIUS) is an industry standard client/server authentication protocol that enhances security by protecting networks from unauthorized access.

RADIUS-based multi-factor authentication for SharePoint Manager Plus can be configured in just two simple steps.

Configuration steps:

Step 1: Integrate RADIUS with SharePoint Manager Plus

• Log in to the RADIUS server.
• Navigate to the clients.conf file.(/etc/raddb/clients.conf).
• Add the following snippet in the clients.conf file.
• client SPMPServerName
  {
  ipaddr = xxx.xx.x.xxx
  secret = <secretCode>
  nastype = other
  }
• Restart RADIUS server.

Step 2: Configure SharePoint Manager Plus for RADIUS

• Select RADIUS Authentication option.
• Enter the IP address or the name of the RADIUS server.
• Enter the port number for RADIUS authentication.
• Select the protocol used for RADIUS authentication from the drop-down list.
• Provide the security key that was added to the clients.conf file in RADIUS server.
• Set the RADIUS user name pattern.
• Set a duration for authentication request time-out duration.
• Click Save Settings.

Backup Verification Codes

Backup verification codes allow users to log in when they don’t have access to their phone or face issues with one of the second-factor authentication method. When enabled, a total of five codes will be generated. A code once used will become obsolete and cannot be used again. Users also have the option to generate new codes.

Enabling backup verification code

• To enable backup verification code, put a check against the Backup Verification Code box.
• Go to My Account profile icon in the top left corner, then select Multi-Factor Authentication Tab and user need to click the Manage backup verification codes link to view the codes.
• Users can also download the codes as a text file, print and get them delivered to their email address, or generate new codes.

Using the backup verification code to login

• To use backup verification codes during login, users need to click the Use backup verification codes link in the second-factor authentication page.
• On the backup verification code page, they need to enter one of their backup verification codes and click Verify Code to login.

Managing users for multi-factor authentication

As an admin, you can view which authentication method users have enrolled for and remove users’ enrollment for multi-factor authentication using the Manage Users option.

To do so, follow the steps below:

• Under the Setup MFA tab, click Enrolled Users.
• In the MFA Enrolled Users pop up, you can view the list of users enrolled for multi-factor authentication and the authentication method they have chosen.
• To remove a user, select the user and click the Delete icon.

To personalize multi-factor authentication method for users

The users enrolled in multi-factor authentication can modify their preferred authentication method and manage trusted browsers by following the steps below:

• Go to the My Account profile icon in the top left corner.
• Select Multi-Factor Authentication tab.
• To modify authentication mode, click Modify Authentication mode.
• To manage trusted browser, click Manage Trusted Browsers.