Getting real-time alerts about mailbox size

Emails are the primary means of communication in any workplace. But as emails pile up, mailbox size limits could be reached. This is particularly troublesome for admins when the C-Suite and other executives in your organization are involved, because they could lose out on important, business-critical emails.

How do you know when mailbox size limits are reached?

Exchange Reporter Plus gives you an alert when mailboxes in your organization reach their size limits.

To configure alerts:

• Go to Monitoring → Alerts.
• Click the New Alert Profile button.
• Enter the Name and Description of the alert profile.
• Choose the Severity Level.
• Select the category for which you want an alert (Mailbox Size Reports in this case).
• Now, select the report (Mailbox Size in this case).
• Set a Threshold which when exceeded will make Exchange Reporter Plus give you a real-time alert.
• Check the Email Notification box if you want an email alert. You can find this option under Advanced Settings.
• Click Create.

Figure 1: Creating an alert profile using Exchange Reporter Plus

If the threshold value you've set is exceeded by mailboxes in your organization, you will receive an alert. Figure 2 shows how an email notification would look. It includes a CSV file with the email addresses of all users whose mailbox size limits exceeded the Prohibit Send and Receive Quota.

Figure 2: Mailbox size email notification

The next time size limits are exceeded, you can immediately notify users and also prevent the higher-ups in your organization from missing out on an email.