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How to Configure MS Office Settings

Table of contents

  1. Name the Configuration
  2. Define Configuration
  3. Define Target
  4. Deploy Configuration

The MS Office related settings such as Open or Save, Clip Art, User Options, Command Bars, Shared Template, etc can be configured for all the users using MS Office Configuration.

Step 1: Name the Configuration

Provide a name and description for the MS Office configuration.

Step 2: Define Configuration

The MS Office applications that can be configured are listed in the Choose Application/Suite combo box. Select the application version and specify the values that have to be changed. Leave it blank, if no change is required.

The following table lists the parameters that can be configured for each MS Office applications:

Parameter Description
Word

Open/Save Folder*

Refers to the default working folder for Microsoft Word. Clicking Open or Save menu will open this folder location.

Clip Art Folder*

Refers to the default Clip Art folder. This opens when you insert an image from the clip art.

User Options Folder*

Refers to the folder where the user options are stored.

Tools Folder*

Refers to the folder where the office tools are stored.

Auto Recover Folder*

Refers to the folder where the recovered files are stored due to the system crash.

Startup Folder*

Refers to the location where the templates and add-ins are loaded during the startup of Microsoft Word.
Excel

Open/Save Folder*

Refers to the default working folder for Microsoft Excel. Clicking Open or Save menu will open this folder location.

At startup, open all files in*

Refers to the folder containing the files that have to be opened during startup.
Access
Open/Save Folder* Refers to the default working folder for Microsoft Access. Clicking Open or Save menu will open this folder location.

Command Bars Folder*

Refers to the location where the command bar buttons of Microsoft Access are stored.
PowerPoint

Open/Save Folder*

Refers to the default working folder for Microsoft Powerpoint. Clicking Open or Save menu will open this folder location.

Command Bars Folder*

Refers to the location where the command bar buttons of Microsoft Powerpoint are stored.
Office

Template Folder*

Refers to the location where the Microsoft Office templates are stored.

Shared Template Folder*

Refers to the location where the shared Microsoft Office templates are stored.
Outlook

Journal Item Log File*

Refers to the location where the old journal item file is stored.

Journal Outlook Item Log File*

Refers to the location where the old journal item file that is referred by the journal entry is stored.

Office Explorer Favorites Folder*

Refers to the default location for storing the favorites. Clicking the Add Favorites menu item will store the URLs in this location.

Office Explorer Views Folder*

Refers to the location where the user views are stored.

Print Settings File*

Refers to the file which stores the print styles of the user views.

* - Click the icon to select and assign a dynamic variable to this parameter.

Step 3: Define Target

Using  the Defining Targets procedure, define the targets for deploying the MS Office Configuration.

Step 4: Deploy Configuration

Click the Deploy button to deploy the defined MS Office Configuration for the defined targets. The configuration will take effect during the next user logon.

To save the configuration as draft, click Save as Draft.