How to change license assignments for a user in Microsoft Entra ID

Entra ID (formally Azure AD) allows you to change license assignments for users, enabling them to switch between services without losing access. M365 Manager Plus, a holistic Microsoft 365 administration and security solution, allows you to do the same thing, but for multiple users simultaneously, saving time and effort.

This table compares how you can change license assignments using Entra ID and M365 Manager Plus.

Entra ID

Steps to change license assignments using Entra ID

1. Sign in to the Microsoft Entra admin center as at least a License Administrator.
2. Select Microsoft Entra ID.
3. Select All users > Users, and then open the Profile page for a user.
4. Select Licenses.
5. Select Assignments to edit the license assignment for the user.
6. Select the check boxes for the licenses you wish to assign.
7. Deselect the check boxes for the licenses you wish to remove.
8. Select Save.

M365 Manager Plus

Steps to change license assignments using M365 Manager Plus

1. Navigate to Management -> License Management -> License Modification.
2. Choose your desired action from the Assign/remove licenses drop-down.
3. Select the licenses using the Select Licenses pop-up.
4. Select the usage location and the tenant of the user(s) who's license you wish to modify from the drop-down options.
5. Select the user(s) by entering the name in the search bar or import a CSV file containing the user's details.
6. Click Find and Apply.

Limitations of using Entra ID to change license assignments:

• Users will require at least the License Administrator role to perform this operation.
• Only a single user's license can be changed at a time.

Change license assignments and more with M365 Manager Plus

• Manage licenses, mailboxes, users, groups, and contacts effortlessly in bulk.
• Create custom roles with any combination of reporting, management, and auditing tasks and assign them to non-administrative users to reduce the workload of Microsoft 365 admins.
• Gain a thorough understanding of your environment in Exchange Online, Azure Active Directory, SharePoint Online, OneDrive for Business, and other Microsoft 365 services with detailed reports.
• Keep tabs on even the most granular user activities in your Microsoft 365 environment.
• Monitor the health and performance of Microsoft 365 features and endpoints around the clock.