Azure Entra IDHow to create a distribution group naming policy in Exchange Online

How to create a distribution group naming policy in Exchange Online

A distribution group is a collection of people in an organization's address book. When an email is sent to a distribution group, it is sent to all of its members. Given their significance, it is crucial to ensure these groups are named appropriately. Naming policies are a set of rules that ensure groups are named appropriately and without exposing any business details or personal information.

You can create distribution group naming policies in Exchange Online using the Exchange Admin Center (EAC).

The steps mentioned below can be used to create a distribution group naming policy in Exchange Online.

Microsoft 365

Steps to create a distribution group naming policy in Exchange Online

  1. Log on to the EAC console and navigate to Recipients > Groups
  2. Click Add naming policy to add prefixes and suffixes that are intended to be used to name groups.
  3. Click Add prefix or Add suffix andselect either Attribute or Text, and configure them.
  4. Add text that you want to block from being used in group names and aliases using the options in the Blocked words section.
  5. Click Save to finalize your configurations.

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