If a user's Microsoft 365 account is deleted, their OneDrive files can be preserved for a specific period of time. All you need to as an admin is mention the number of days you want to retain them for and you're all done!
Follow the simple steps given below to set retention time for your users' OneDrive accounts:
- Sign in to the OneDrive admin center as a global or SharePoint admin.
- Select Storage in the left pane.
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Enter the number of days you want to retain OneDrive files in the Days to retain files in OneDrive after a user account is marked for deletion.
Note: This setting takes effect for the next user that is deleted and users who are in the process of being deleted. The count begins as soon as the user account is deleted in Microsoft 365, even though the process of deletion takes time.
- Click Save.
How M365 Manager Plus can help protect files in OneDrive for Business:
M365 Manager Plus is an extensive Microsoft 365 tool used for reporting, managing, monitoring, auditing, and creating alerts for critical activities. With this solution, Microsoft 365 admins can get valuable insights into OneDrive consumption, audit file/folder activities and perform several other administrative tasks which in turn, would aid efficient management. Here's all you can do with M365 Manager Plus:
- Create custom alerts for admin/user activities and receive real-time email alerts with meticulous details on the action that triggered the alert.
- Get insightful reports on OneDrive activities such as files accessed, file modifications, uploads, downloads, sharing activities, user activities and many more.
- Track file and folder activities in OneDrive for Business, in real time. You can also create your own auditing profile to scrutinize specific operations.
- Monitor the health status (current status of the service and details about service disruptions and outages) and performance of OneDrive for Business and SharePoint Online.
So, what are you waiting for? Hurry up and download the trial version here.
