By turning on external sharing notification, you can ensure that your users are notified when some external users handle their files. File and folder owners will receive an email when other users invite external users to access the respective file/folder or when external users accept an invitation to access them.
To turn on external sharing notifications, follow the steps given below:
- Sign in to the OneDrive admin center as a global or SharePoint admin.
- In the left pane, select Notifications.
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Under Email OneDrive owners when, ensure whether the following checkboxes are selected:
- Other users invite additional users to shared files.
- External users accept invitations to access files.
Using M365 Manager Plus you can audit these activities efficiently. It gives you meticulous details on when exactly the action was performed, who did it, what was the target file/folder etc. These audit reports will give you profound and wholesome understanding of an action to take well-informed decisions in the future.
Secure your OneDrive for Business environment with M365 Manager Plus:
M365 Manager Plus is an extensive Microsoft 365 tool used for reporting, managing, monitoring, auditing, and creating alerts for critical activities. With this solution, Microsoft 365 admins can get valuable insights into OneDrive consumption, audit file/folder activities and perform several other administrative tasks which in turn, would aid efficient management. Here's all you can do with M365 Manager Plus:
- Create custom alerts for admin/user activities and receive real-time email alerts with meticulous details on the action that triggered the alert.
- Get insightful reports on OneDrive activities such as files accessed, file modifications, uploads, downloads, sharing activities, user activities and many more.
- Track file and folder activities in OneDrive for Business, in real time. You can also create your own auditing profile to scrutinize specific operations.
- Monitor the health status (current status of the service and details about service disruptions and outages) and performance of OneDrive for Business and SharePoint Online.
So, what are you waiting for? Hurry up and download the trial version here.
