Update Records

This API updates the records displayed in a report of a ManageEngine AppCreator application. A maximum of 200 records can be updated per request. Updating records is subject to data validation. Learn more

Request URL

https://<base_url>/api/v2/<account_owner_name>/<app_link_name>/report/<report_link_name>

Request method

PATCH

Header

KeyValueDescription
AuthorizationZoho-oauthtoken 1000.8cb99dxxxxxxxxxxxxx9be93.9b8xxxxxxxxxxxxxxxfAn authentication token (authtoken) allows users to access apps and APIs without having to enter their login credentials each time.

OAuth scope

scope=ManageEngine AppCreator.report.UPDATE

where,

base_urlthe base URL of your AppCreator account
For example, the base URL is either  https://host_name:port_number (learn more) or appcreatordemo.manageengine.com (hostname of the server where ManageEngine AppCreator is running).
account_owner_namethe username of the AppCreator account's owner
app_link_namethe link name of the target application
report_link_namethe link name of the report that displays the records you want to update
Parameters
  • criteriastring

    (Mandatory) The criteria using which you want to filter the target report. If you're looking to update all matching records, you'll have to include "criteria": "ID!=0" or "criteria": "ID!=null" in your request. Criteria is mandated to prevent you from accidentally updating all matching records (when less than 200). The sample input on the right sports a criteria that'll filter for records where the Single_Line field contains the value "Single Line of Text".

  • process_until_limitstring

    A maximum of 200 records can be updated per request. When the number of matching records exceeds 200, your request will fail unless it includes this parameter. Including process_until_limit=true in your request ensures it updates the first 200 records and returns the more_records key in the response. You'll have to loop your API requests until the more_records key in the response is returned as false.

Setting field values
  • The Updates Records API allows you to set values for all field types except add notes, formula, auto number, section, file upload, audio, video, signature, prediction, sentiment analysis, keyword extraction, OCR, and object detection.
  • Fields are identified by their link name.
  • Text fields, except multi line and rich text, can accept up to 255 characters or the value set for their max characters property.
  • The value for numeric fields is subject to their max digits and decimal places properties.
  • When the value for the phone field includes the international calling code, the corresponding country will be set in the field subject to its Country code options property.
  • The multi line and rich text fields can accept up to 64 KB of text.
  • The value for the drop down and radio fields must be one of their predefined choices. When their Allow Other Choices property is enabled, these fields will accept a custom text that doesn't exceed 255 characters.
  • The value for the multi select and checkbox fields must conform to their predefined choices.
  • The value for the multi select, checkbox, and lookup (multi-select) fields must be comma-separated.
  • The value for the lookup field must be a valid record ID.
  • When configured to accept a URL input, the image field will accept the URL of an image. You may also use the upload file API to upload an image.
  • You must use the upload file API to add/update the file upload, audio, video, and signature fields.
Data validations in AppCreator

The target records will be updated provided your data passes the data validations set for the form, which include:

  • Mandatory: When enabled, this field property ensures that input is set for the field.
  • No duplicate values: When enabled, this field property ensures that the input value is unique in that field across the records, i.e., the input value is not already present in any of the existing records.
  • Max characters: This field property applies to text fields. It ensures that the input value does not exceed the number of preset characters. By default, this is set to 255 for text fields except multi line and rich text, which accept up to 64 KB of text.
  • Max digits and decimal places: These field properties apply to numeric fields. They ensure that the input value does not exceed the number of preset digits and decimal places, respectively.
  • Form availability: This property restricts the target form's availability to the predefined duration.
  • Custom validations configured for the target form.
Defining the search criteria
  • The search criteria is a combination of one or more expressions. An expression is defined using a field, operator, and value.
  • An expression can use all field types except section and add notes. The field's data type dictates the operator that can be used and the format in which the value is to be given.
  • You can use logical operators&& (AND), || (OR), and ! (NOT) to link the expressions in your criteria. These operators are subject to precedence, which you can manage using parentheses ().
  • Values for STRING type fields, such as single line, email, and phone, must be enclosed in double-quotes, and the double-quotes must be escaped.
  • Values for the time, date, and date-time fields must adhere to the application's date and time formats and must be enclosed in single-quotes.
  • The record ID must be passed when you want to filter the records using the lookup field.
  • When using the multi select, checkbox or multi-select lookup fields, you can specify only one value per expression.
Sample criteria in the JSONDescription
"criteria": "Status==\"Closed\""To fetch the records where the Status (a drop down or radio field) is "Closed"
"criteria": "Status!=\"Open\""To fetch the records where the Status (a drop down or radio field) is not "Open"
"criteria": "Email.endswith(\"zylker.com\")"To fetch the records where the Email (an email field) ends with "zylker.com"
"criteria": "Email.startswith(\"ja\")"To fetch the records where the Email (an email field) starts with "ja", such as "jason@zylker.com" and "janine@zylker.com"
"criteria": "Feedback.contains(\"it's awful\")"To fetch the records where the Feedback (a multi line or rich text field) contains "it's awful"
"criteria": "Age!=28"To fetch the records where the Age (a multi line or rich text field) is not 28
"criteria": "Total=250.43"To fetch the records where the Total (a decimal or currency field) is 250.43
"criteria": "Total>=250.43"To fetch the records where the Total (a decimal or currency field) is greater than or equal to 250.43
"criteria": "Appointment_Date==\"14-Apr-2020\""To fetch the records where the appointment date (a date field) is 14-Apr-2020 (as per the application's date format)
"criteria": "Expedited_Delivery=false"To fetch the records where the Expedited_Delivery (a decision box field) is false
"criteria": "Hobbies.contains(\"Hiking\")"To fetch the records where the Hobbies (a multi select or checkbox field) includes "Hiking"
"criteria": "Status==\"Open\" || Status==\"In-progress\""To fetch the records where the Status (a drop down or radio field) is either "Open" or "In-progress"
"criteria": "Status==\"Closed\" && Email.endswith(\"zylker.com\")"To fetch the records where the Status (a drop down or radio field) is "Closed" and the Email (an email field) ends with "zylker.com"
Understanding the response

The success or failure of the API will be conveyed in its response. The response of the Update Records API includes the following keys:

  • result

    This key will contain the details about the records updated by this API.

  • code

    At the overall request's level, this key denotes its success or failure. Inside the "result" key, this key denotes the success or failure of the updated operation. Refer to this page for the complete list of codes and messages.

  • message
    • When the API request includes "message": true, the response will contain "message":"Data Updated Successfully" or the message that's configured as part of a show message workflow action
    • When the API request includes "message": false or does not include this the message key, the response will contain "message":"Data Updated Successfully"
  • data

    This key will list the ID of the records created. It will also list other field values from the updated records when you include the fields inside the "fields" key of your API request. Refer to the sample input and sample response sections on the right.

  • tasks

    When the API request includes this key with value true, the response will return the details of the form, report, page, or URL to which the target form is configured to redirect to upon successful form submission. Redirection can be set up using a redirection workflow action. The "type" key will contain the type of window in which the target URL is to open (same window, new window, or parent window). The "url" key will contain one of the following, for example:

    • #Form:<form_link_name>
    • #Report:<report_link_name>
    • #Page:<page_link_name>
    • https://www.zylker.com
Possible Errors

Refer to this page for the list of error codes and messages.

Sample Request 

Copiedcurl "https://appcreatordemo.manageengine.com/api/v2/jason18/zylker-store/report/All_Orders"
-X PATCH
-H "Authorization: Zoho-oauthtoken 1000.8cb99dxxxxxxxxxxxxx9be93.9b8xxxxxxxxxxxxxxxf"

This sample request will update the records displayed in the All Orders report of the Zylker Store application. The sample input below shows how to include a criteria in this request.

Sample Input: To search using a text field and update all field types

Copied{
  "criteria": "(Single_Line.contains(\"Single Line of Text\"))",
  "data": {
    "Email": "jason@zylker.com",
    "Phone_Number": "+16103948336",
    "Name": {
      "prefix": "Mr.",
      "first_name": "Jason",
      "last_name": "Bowley",
      "suffix": "Jr"
    },
    "Address": {
      "address_line_1": "4154 High Meadow Lane",
      "address_line_2": "",
      "district_city": "Scranton",
      "state_province": "PA",
      "postal_Code": "18503",
      "country": "United States"
    },
    "Single_Line": "Single Line of Text",
    "Multi_Line": "Multiple\nLines\nof text",
    "Rich_Text": "Rich Text",
    "Dropdown": "Choice 1",
    "Radio": "Choice 2",
    "Multi_Select": [
      "Choice 1",
      "Choice 3"
    ],
    "Checkbox": [
      "Choice 2",
      "Choice 3"
    ],
    "Decision_box": "true",
    "Number": "1000",
    "Decimal": "1000.03",
    "Percent": "86.45",
    "Currency": "789.32",
    "Date_field": "10-Jan-2020",
    "Time_field": "22:12:10",
    "Date_Time": "10-Jan-2020 22:12:10",
    "Url": {
      "value": "Zylker",
      "url": "www.zylker.com",
      "title": "Zylker - Title"
    },
    "Lookup": "3888833000000114027",
    "SubForm": [
      {
        "Name": {
          "first_name": "Barry",
          "last_name": "McLead"
        },
        "Email": "barry@zylker.com",
        "Single_Line": "SingleLine of Text - Subform record 1"
      }
    ]
  },
  "result": {
    "fields": [
      "Single_Line",
      "Number"
    ],
    "message": true,
    "tasks": true
  }
}

Sample Response

Copied{
    "result": [
        {
            "code": 3000,
            "data": {
                "Number": "12345",
                "Single_Line": "Single Line of Text",
                "ID": "3888833000000114023"
            },
            "message": "Data Updated Successfully!",
            "tasks": {
                "openurl": {
                    "type": "Same window",
                    "url": "http://www.zylker.com"
                }
            }
        },
        {
            "code": 3000,
            "data": {
                "Number": "12345",
                "Single_Line": "Single Line of Text",
                "ID": "3888833000000114047"
            },
            "message": "Data Updated Successfully!",
            "tasks": {
                "openurl": {
                    "type": "Same window",
                    "url": "http://www.zylker.com"
                }
            }
        },
        {
            "code": 3000,
            "data": {
                "Number": "12345",
                "Single_Line": "Single Line of Text",
                "ID": "3888833000000118019"
            },
            "message": "Data Updated Successfully!",
            "tasks": {
                "openurl": {
                    "type": "Same window",
                    "url": "http://www.zylker.com"
                }
            }
        }
    ],
    "code": 3000
}