Free EditionIdentifying and managing inactive mailboxes helps keep Exchange environments clutter-free. More importantly, by tracking down inactive mailboxes, you can use licenses efficiently and control associated costs by removing licenses used by inactive mailboxes. Since mailboxes can contain business-critical and sensitive information, identifying inactive mailboxes and managing them appropriately also helps you secure your organization’s data.
Exchange Reporter Plus offers extensive, preconfigured reports to monitor, audit, and report on every aspect of your Exchange environment. Unlike complex PowerShell scripts or Microsoft’s native tools—the Exchange administrative console and the Exchange management console—which offer little support for reporting, Exchange Reporter Plus makes getting any information from your Exchange organization simple.
Our web-based Exchange Server reporting tool helps you identify mailboxes whose mailbox info is stale with these reports:
This report shows unused mailboxes in your Exchange environment based on the last email that was sent from them. See which mailboxes have not sent any emails for a specified time, and view details such as the mailbox name, alias, email address, and the time the last email was sent.
This report shows unused mailboxes in your Exchange environment based on the last time logon time. See which mailboxes have remained stale for a specific time, and get inactive mailbox details such as the mailbox name, mailbox database name, last logon time, and server name.
This report displays stale mailboxes in your Exchange environment based on the last email that was received by them. Identify which mailboxes haven't received any emails during a specified period, and view details such as the mailbox name, alias, email address, and the time the last email was received.
Displays all the inactive Exchange online mailboxes that have not been logged on in the last x number of days. See details such as the display name, last logon time of the user, last access time, and how many days have passed since the last logon and last access.
Displays all the inactive Exchange online mailboxes that have not been logged on in the last x number of days. See details such as the display name, last logon time of the user, last access time, and how many days have passed since the last logon and last access.
Displays all the shared mailboxes that have not been logged on in the last x number of days. View details such as the username, last logon time, last access time, days since last logon, and days since last access.
All these reports also have a built-in filter and search option to help you filter the results or get details about a specific inactive mailbox. You can also create custom schedules to auto-generate and email these reports to the specified users at specific times.
Besides finding inactive mailboxes, Exchange Reporter Plus also makes it easy to pass compliance audits for various IT regulations such as SOX, HIPAA, PCI, and GLBA with its prepackaged reports.
Your download is in progress and it will be completed in just a few seconds!
If you face any issues, download manually here
When an employee leaves your organization, you can delete their Microsoft 365 user account. The mailbox data of that employee is retained for 30 days even after the account is removed. During this time, you can undelete the account to access the mailbox data. Once the period of 30 days is over, the data is permanently deleted.
However, if you place a hold on the mailbox before the corresponding Microsoft 365 user account is deleted, then it will become an inactive mailbox. These inactive mailboxes can be accessed by authorized people with eDiscovery permissions. An inactive mailbox cannot receive mail and will not be displayed in the shared address book or any other list in your organization.
The get-stalemailboxdetailreport PowerShell cmdlet was originally used to view a list of all the inactive mailboxes. This functionality is only available for cloud-based services. But the cmdlet has been deprecated since 2018. Follow these alternate steps to view mailboxes whose mailbox info is stale.
