Monitor users' logons to Exchange mailboxes

Detailed reports on users’ Exchange mailbox logons are vital for passing IT compliance audits. These Exchange login log reports are also immensely helpful if you have to investigate a security incident in your Exchange environment. Further, Exchange login history reports offer insights into users’ logon patterns, peak logon times, and the servers that handle the most loads. Using the Exchange logon information, you can optimize your Exchange infrastructure to prevent logon delays and performance issues.

Auditing and reporting on user and Exchange mailbox logins that happen through Outlook or its browser equivalent, Outlook Web Access (OWA), is complex and tedious. Exchange's administrative and management consoles can't help you fetch Exchange login history, and PowerShell scripting only makes pulling this information even more complex and strenuous.

Report on and audit Exchange Online using Exchange Reporter Plus.

Mailbox logon reporting with Exchange Reporter Plus

Exchange Reporter Plus, our web-based Exchange Server reporting tool, offers prepackaged Exchange login log reports that make obtaining any information you need from your Exchange environment simple. It includes a few different reports regarding crucial user- and Exchange-mailbox-login-specific data.

User Logon Activity report

This Exchange logon report lists all successful user mailbox logons in your Exchange organization during a specified period. View all details such as users’ email addresses, logon times, mailbox names, server names, and logon type (which in this case will be self-logon, since this report focuses only on users logging on to their own mailboxes).

View detailed information about every logon, or a summary of the number of successful logons for each mailbox. The Summary View also displays a graph of the top ten mailboxes based on the number of successful logons.

Logon by Users report for Outlook Web Access

This report displays all web-based mailbox logons by users who have the OWA option enabled. View the username and number of logons for all users in your Exchange environment along with a graph of the top ten users with the most successful logons.

Get users’ mailbox logon statistics for different time periods such as today, yesterday, this week, last week, the last seven days, the last 30 days, or any custom period. These reports are also loaded with a filter and search option to refine the report results or list a specific user's logon details.

Browser-based Logon report

This Exchange logon report shows all the browsers through which OWA was accessed. You can view the browser name, the logon count for that browser, as well as the browser version. The report also displays a graph of the top ten browsers with the highest logon count.

Filter the report based on a specific period such as this week, last month, or a custom range for which you want to see the results.

Client-IP-based Logon report

This logon report displays the top client IPs from which OWA was accessed in a specific time, like the last seven days, the last 30 days, or a custom time range. The report shows you the client IP address and the logon count. You can also view and export a graph that shows the top 10 client IPs with the highest logon count.

You can further scrutinize the report by filtering it based on server, domain, administrative group, or routing group.

Server-based Logon report

This Exchange logon report helps you learn about the top OWA servers to which users logged on to the most in a specific time range such as last month or last week. You can also customize the period.

View the names of the top servers and the logon count for each of them. You can also view an exportable graph the displays the top 10 servers.

Logon Specifics report

Use this Exchange logon report to view all the user logon information in your Exchange server organization. The report displays the date, username, the client IP address, the name of the browser, the browser version, and the server name. You can use the filter option to generate results based on a specific time.

Logon Failure report

This logon report displays all OWA logon failures. You can generate a report that shows the username, date, client IP address, the error description for the logon failure, the browser name, the HTTPS code, and the request URL.

You can filter the report based on the error description, routing group, administrative group, server, or domain.

Logon Count per Department report

The Logon Count per Department report shows all department-based logon information. You can view the name of the department and the logon count for each in the report generated.

Logon Count for Users of a Department report

This Exchange logon report displays all the user logon information based on the department details. You can generate the report by filtering it using a specific time range as well as the department name. You can choose multiple departments for this logon report.

Logon Specifics for Users of a Department report

This report shows all department-based, user-logon-specific information. You can view the name of the user, browser, server, and department. You can also view the browser version and the client IP address in the report.

The various Exchange user login history reports can help you keep an eye on the Exchange login logs in your organization. Besides reports based on Exchange login logs, Exchange Reporter Plus also offers a bundle of prepackaged reports to make passing the compliance audits for regulations such as SOX, HIPAA, PCI, and GLBA a breeze. It even includes a built-in alerting system, which notifies you in real time when changes are made to critical Exchange components.