How to add a user to a SharePoint site

Once you create a SharePoint site, you can let users access it by assigning the necessary permissions. SharePoint Online lets you assign permissions by entering usernames or email addresses individually. SharePoint Manager Plus, on the other hand, provides the option to upload a CSV file, enabling you to assign permissions in bulk. The following table compares the steps for the native tool and SharePoint Manager Plus.

Native SharePoint

Open the SharePoint admin center.
In the Active sites tab, navigate to the site where you want to add a user.
Click the settings icon and select Site settings.
Under the Users and Permissions category, click Site permissions.
Click Grant Permissions in the PERMISSIONS tab.
Enter the user's email address or username and select the appropriate user from the drop-down menu that appears.
Click SHOW OPTIONS and select the permission level that should be granted to the user.
Check the Send an email invitation option if you'd like to send an invitation through email.
The user will now be assigned the specified permission to access the site.

SharePoint Manager Plus

Navigate to the Management tab.
Under Permission Management, select Grant Permissions.
Select the farm or tenant using the drop-down menu.
Click the plus icon in the Select Sites field and select the sites that you'd like to provide access to. Use the search icon to search.
Select the users or groups that require access or import a CSV file to select multiple users in bulk.
Use the Permission Levels drop-down menu to assign the required permission level.
Click Apply.

Limitations of using native tools to add users to sites:

Lack of bulk management features make adding users a time-consuming process.
Assigning permissions requires certain privileges like site owner.

Benefits of using SharePoint Manager Plus to add users to sites

Bulk management: Save time and effort with a CSV file upload to give multiple users access at the same time.
Simultaneous access: Grant users permission to access multiple sites in one go without having to repeat the process for every site.
Schedule reporting: Receive comprehensive reports on user and group permissions, site usage, external and sharing access, and more.
Audit changes: Track every activity in your SharePoint environment with information on the occurred time and who made the change.
Stay notified: Receive alerts on critical events sent to email addresses of your choice.

Simplify SharePoint Management

Comprehensive SharePoint Reporting

Streamline SharePoint Auditing

Seamless SharePoint Migration

SharePoint Backup and Recovery

Report, audit, manage, and
secure your SharePoint environment

How to add a user to a SharePoint site

Native SharePoint

SharePoint Manager Plus

Limitations of using native tools to add users to sites:

Benefits of using SharePoint Manager Plus to add users to sites

The Complete Management and Auditing Solution for SharePoint

Identity and access management

Unified service management

Unified endpoint management and security

IT operations management and observability

Security information and event management

Advanced IT analytics

Low-code app development

Cloud solutions for enterprise IT

IT management for MSPs

Active Directory management Manage, track, and secure Active Directory

Identity governance and administrationOrchestrate user identity management and access controls for Zero Trust

Privileged access managementControl and secure privileged access to critical enterprise systems

Enterprise and IT service managementDeliver a consistent employee experience across business functions

Customer service managementBuild a one-stop portal for customers with efficient account management

IT asset managementCentralize and automate the complete IT asset life cycle

SIEM Spot, investigate, and neutralize security threats

Log and compliance managementGain deeper visibility into security events and ensure compliance

Security auditingAudit Active Directory, cloud platforms and files to enhance your security posture

Endpoint management and protection platform (UEM and EPP)Secure and manage endpoints to protect your IT assets effectively

Endpoint managementAchieve intelligent IT device management with zero user intervention

Endpoint securityDefend against threat actors with proactive and reactive measures

Full-stack observability and digital experience monitoringAchieve end-to-end visibility, proactive issue resolution, and enhanced security

Network and server performance monitoringEnsure network, server, and storage reliability with AI-powered insights

IT incident managementEfficiently manage and resolve IT incidents while ensuring transparency

DNS and DHCP managementOptimize IP address and domain management

Cloud cost managementRight-size and take control of your cloud costs

IT analyticsConnect to your IT applications and visualize all facets of your IT

Cloud-native solutions for IT managementMonitor, manage, audit, and secure your multi-cloudand hybrid infrastructure

Business applications for ITBoost productivity and improve team collaboration

Custom solution builderBuild tailor-made apps to automate operations at your organization

Solutions for MSPsGrow your MSP business with scalable and secure IT management solutions

Report, audit, manage, and secure your SharePoint environment

How to add a user to a SharePoint site

Native SharePoint

SharePoint Manager Plus

Limitations of using native tools to add users to sites:

Benefits of using SharePoint Manager Plus to add users to sites

The Complete Management and Auditing Solution for SharePoint

Active Directory
management Manage, track, and secure Active Directory

Identity governance
and administrationOrchestrate user identity management and access controls for Zero Trust

Privileged access
managementControl and secure privileged access to critical enterprise systems

Enterprise and IT service
managementDeliver a consistent employee experience across business functions

Customer service
managementBuild a one-stop portal for customers with efficient account management

IT asset
managementCentralize and automate the complete IT asset life cycle

Network and server
performance monitoringEnsure network, server, and storage reliability with AI-powered insights

IT incident
managementEfficiently manage and resolve IT incidents while ensuring transparency

Cloud-native solutions for IT managementMonitor, manage, audit, and secure your multi-cloud
and hybrid infrastructure

Report, audit, manage, and
secure your SharePoint environment