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Folder-Based Reports

Folder-Based Reports provide insights into folder storage and can be used to optimize your file servers.

To view the Folder-Based Reports:

  • Select File Analysis from the modules drop-down. Go to Reports > Folder-Based Reports.
  • Select the report you wish to view.
  • Choose a Server Name to view data for that particular server.
Tip: Use the Filter option at the top to sort the report data by a particular detail, like the File Type or File Name.

The following reports are available under Folder-Based Reports:

  • All Folders lists all the folders on configured drives along with information on when they were last accessed and modified.
  • Stale Folders catalogs all the folders that have not been accessed in the set number of days, which can be changed on the report page.
  • Unmodified Folders lists all the folders that have not been modified in the set number of days, which can be changed on the report page.
  • Hidden Folders lists all the folders on configured drives that have the hidden attribute enabled.
Notes:
  • The Actual Last Access Time and Actual Last Write Time details found in the All Folders, Stale Folders, and Unmodified Folders reports indicate the most recent access or modification times of files and subfolders across all levels.
  • Reports have graphs summarizing the overall data for up to three categories: the top actors by department, file size, and file owner. The department-based graph fetches data after the completion of the domain sync process and the automatic security and full scans. If the automatic scans fail, run them manually from Configuration > Data Sources > Windows File Server > View schedule status.
Tip: Graphs can be used to filter the report data corresponding to a particular actor. For example, if one of the top actors in the Top departments by file storage size graph is Department A, clicking the bar denoting Department A filters the report and shows data for this actor alone.

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